Privacy Policy & Terms & Conditions

Privacy Policy

Effective Date: April 23, 2026 | Last Updated: April 23, 2026

RareMinds LLC ("RareMinds," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at www.rareminds.ai or engage with our services.

1. Information We Collect

We may collect the following categories of personal information:

• Contact Information: Name, email address, phone number, and company name submitted through our contact forms.
• Usage Data: IP address, browser type, pages visited, time spent on pages, and referring URLs collected automatically when you visit our website.
• Communications: Messages, inquiries, and feedback you send to us directly.
• SMS Consent Data: Records of your opt-in consent to receive SMS communications, including the date, time, and method of consent.

2. How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and provide requested services
• Send you marketing communications, promotions, and updates (with your consent)
• Send SMS text messages and/or make phone calls when you have opted in to receive them
• Improve our website, services, and customer experience
• Comply with legal obligations and enforce our agreements
• Analyze usage trends and optimize our digital presence

3. SMS / Text Message Communications

By providing your phone number and checking the SMS consent box on our contact form, you expressly consent to receive SMS text messages and/or phone calls from RareMinds LLC at the number provided. This may include service updates, promotional offers, and follow-up communications.

• Message Frequency: Message frequency varies based on your interactions with us.
• Message & Data Rates: Standard message and data rates may apply depending on your carrier and plan.
• Opt-Out: Reply STOP to any SMS message to unsubscribe at any time. You will receive a confirmation message and no further messages will be sent.
• Help: Reply HELP to any SMS message for assistance, or contact us at [email protected].
• No Sharing: We do not sell, rent, or share your phone number or SMS consent data with third parties for their marketing purposes.
• Not a Condition: Consent to receive SMS messages is not a condition of purchasing any goods or services.

4. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: Trusted third-party vendors who assist us in operating our website and delivering services (e.g., email platforms, CRM tools), bound by confidentiality agreements.
• Legal Requirements: When required by law, court order, or governmental authority.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice to you.

5. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand user behavior. You can control cookie settings through your browser preferences. Disabling cookies may affect certain features of our website.

6. Data Security

We implement industry-standard security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Your Rights

Depending on your location, you may have the right to:

• Access, correct, or delete your personal information
• Opt out of marketing communications at any time
• Request a copy of the data we hold about you
• Withdraw consent for SMS communications by replying STOP

To exercise any of these rights, contact us at [email protected].

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

9. Children's Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.

10. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Your continued use of our website following any changes constitutes your acceptance of the revised policy.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Terms & Conditions

Effective Date: April 23, 2026 | Last Updated: April 23, 2026

These Terms and Conditions ("Terms") govern your access to and use of the RareMinds LLC website and services. By accessing our website or engaging our services, you agree to be bound by these Terms. If you do not agree, please do not use our website or services.

1. Services

RareMinds LLC provides digital strategy services including website design and development, social media advertising, business automation, and AI receptionist solutions. Specific terms for each engagement are outlined in separate service agreements or proposals provided to clients.

2. Use of Website

You agree to use this website only for lawful purposes and in a manner that does not:

• Violate any applicable local, state, national, or international law or regulation
• Infringe upon the rights of others, including intellectual property rights
• Transmit any unsolicited or unauthorized advertising or promotional material
• Attempt to gain unauthorized access to any part of our website or systems
• Interfere with or disrupt the integrity or performance of our website

3. Intellectual Property

All content on this website, including but not limited to text, graphics, logos, images, and software, is the property of RareMinds LLC and is protected by applicable intellectual property laws. You may not reproduce, distribute, modify, or create derivative works without our express written permission.

4. SMS Communications Terms

By opting in to receive SMS communications from RareMinds LLC, you agree to the following:

• You are the account holder or have permission from the account holder for the phone number provided
• You consent to receive recurring automated marketing text messages from RareMinds LLC
• Message and data rates may apply based on your mobile carrier plan
• You may opt out at any time by replying STOP to any message
• For help, reply HELP or contact [email protected]
• Consent is not a condition of any purchase or service
• Supported carriers are not liable for delayed or undelivered messages

5. Disclaimer of Warranties

Our website and services are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. RareMinds LLC does not warrant that the website will be uninterrupted, error-free, or free of viruses or other harmful components. We do not guarantee specific results from our digital marketing or automation services, as outcomes depend on many factors outside our control.

6. Limitation of Liability

To the fullest extent permitted by law, RareMinds LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of our website or services, including but not limited to loss of profits, data, or business opportunities, even if we have been advised of the possibility of such damages. Our total liability to you for any claim shall not exceed the amount paid by you to RareMinds LLC in the three months preceding the claim.

7. Indemnification

You agree to indemnify, defend, and hold harmless RareMinds LLC, its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses arising out of or in connection with your use of our website, your violation of these Terms, or your violation of any rights of a third party.

8. Payment Terms

Payment terms for services are specified in individual service agreements or invoices. All fees are non-refundable unless otherwise stated in writing. RareMinds LLC reserves the right to suspend or terminate services for non-payment.

9. Confidentiality

Both parties agree to keep confidential any proprietary or sensitive information shared during the course of a business engagement. This obligation survives the termination of any service agreement.

10. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the United States and the state in which RareMinds LLC is registered, without regard to its conflict of law provisions. Any disputes arising under these Terms shall be resolved through binding arbitration or in the courts of competent jurisdiction.

11. Changes to These Terms

RareMinds LLC reserves the right to modify these Terms at any time. Updated Terms will be posted on this page with a revised effective date. Your continued use of our website or services after any changes constitutes your acceptance of the new Terms.

12. Contact Us

If you have any questions about these Terms and Conditions, please contact us: